Traineeship Call – October 2024 cohort

About FRA

The European Union Agency for Fundamental Rights (FRA) provides independent, evidence-based advice to policymakers, to help ensure full respect for fundamental rights across the EU, for everyone. To this end, the Agency collects and analyses information and data on a range of fundamental rights issues, provides assistance and expertise to EU Institutions and to EU Member States’ governments, raises rights awareness, communicates its findings and strengthens cooperation and ties between fundamental rights actors.

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Traineeships at FRA

The traineeship is offered to recent university graduates (at least one month before starting the traineeship) and persons who would benefit from initial work experience, without excluding those who have recently obtained a university diploma or are at the beginning of a new professional career. To be eligible for a traineeship, you must also have completed your most recent studies no more than three years prior to the deadline for applications.

Description of the Unit

We are looking for talented people for traineeships in the following areas:

o    Human Resources Sector

o    Digital Services and Facilities Sector

o    Finance and Contracting Sector

o    EU Agencies Network Coordination

o  Justice and Security Sector

o  Data and Digital Sector

o Migration & Asylum Sector

o  Anti-Racism and Non-Discrimination Sector

o  Roma Inclusion Sector

o Social Rights Sector

o   Communicating Rights – Media & Events Sector

o  Web, Publishing & Promotions Sector

o  Human Rights Structures and Mechanisms Sector

o  Policy Analysis and Stakeholder Cooperation Sector

Which tasks are expected in this unit?

Trainees support various activities of the team to which they are assigned, such as:

  1. Corporate Services:
  • Assistance in the implementation and coordination of the Agency’s professional Staff Learning & Development program (Human Resources Sector);
  • Support in the recruitment and selection procedures (Human Resources Sector);
  • Support in the organisation of the traineeship programs (Human Resources Sector);
  • Assist in the management and maintenance of the Agency’s intranet applications linked to document management, planning, internal communication etc (Digital Services and Facilities Sector);
  • Assist in the development of reports by utilising office automation tools and reporting software tools (Digital Services and Facilities Sector)
  • Support in the procurement procedure cycle (Finance and Contracting Sector);
  • Update of financial and budget reports (Finance and Contracting Sector);
  • Assist in implementation of activities required to ensure that FRA successfully fulfils its role as member of the EU Agencies Network (EU Agencies Network Coordination);
  • Assist in follow-up on EU Agencies Network requests both external and internal (EU Agencies Network Coordination);
  • Assist in follow-up on the budgetary and discharge procedures (e.g. preparation of policy briefings, MEP fiches etc.) (EU Agencies Network Coordination)
  • Assist in drafting and editing of relevant communication documents (EU Agencies Network Coordination);
  1. Justice, Digital and Migration:
  • Undertaking all aspects of research project work – including development, oversight, desk and fieldwork research, data analysis, and administration;
  • Qualitative data collection, including in-depth fieldwork with different actors – such as (for example) criminal justice practitioners and crime suspects, representatives of institutions and agencies, civil society actors and experts, through to persons whose rights have been violated;
  • In-depth large-scale quantitative survey research covering several Member States, which is focused on the fields of violence against women and on discrimination and hate crime against Jews. Use of statistical software packages for data analysis;
  • Conducting legal and social analysis and delivering legal opinions, policy related papers/reports and advice;
  • Provision of technical assistance and capacity building to the Agency’s stakeholders, within the remit of its competencies – notably in fields related to asylum and migration, including close engagement with Member States;
  • Providing expert support to the Justice and Home Affairs agencies, and EU institutions;
  • Providing expertise with respect to emerging challenges, which involves ad-hoc research and fieldwork engagement;
  • Contributing to the annual Fundamental Rights Report of the Agency, and assisting other Units across the Agency – as required.
  1. Equality, Roma and Social Rights:
  • Assist in the compilation and analysis of statistical, survey data;
  • Assist in the comparative analysis of qualitative and secondary data;
  • Assist in drafting research based outputs, such as reports, policy briefs, etc.;
  • Assist in the preparation and implementation of technical assistance activities;
  • Assist in the engagement with institutional and civil society stakeholders;
  • Carry out organisational and administrative tasks, taking meeting minutes, etc.
  1. Communications and Events:
  •          Supporting the development of activities to effectively communicate the results of FRA’s diverse work to a variety of audiences, including policymakers, civil society organisations, international partners, and other relevant stakeholders; helping to ensure that communication is tailored to specific stakeholder needs;
  •          Supporting the development and implementation of FRA outputs and activities, including the annual Fundamental Rights Report;
  •          Supporting FRA’s social media activities, including composing such posts text-wise and visually;
  •          Contributing to development of visual and audio-visual material (e.g. pictures, infographics, podcasts and videos) to communicate FRA’s research findings;
  •          Assisting in the preparation and implementation of technical assistance activities;
  •          Supporting the web team in updating and maintaining FRA’s internet Presence;
  •          Supporting the editing and production of a wide variety of FRA’s multi- language products, from media statements to reports, summaries and legal handbooks, including statistical data, quantitative and qualitative analyses;
  •          Maintaining and further developing FRA’s media relations (incl. press briefings and media events) and media monitoring;
  •          Contributing to the organisation of FRA events and meetings, including the servicing of the relevant mailboxes;
  •          Supporting the dissemination of FRA products in-house and to events;
  •          Carrying out organisational and administrative tasks, taking meeting minutes, etc.
  1. Institutional Cooperation & Networks:
  • Facilitating inter-institutional and stakeholder relations, including communication with EU institutions and intergovernmental human rights organisations, national bodies with a human rights and equality remit, and civil society partners;
  • Support the organisation of FRA network and external meetings (online or in-person), such as with FRA’s national liaison officers (within governments) and the Fundamental Rights Platform of civil society organisations;
  • Help track and analyse policy and legal developments in the EU (European Parliament, Council, Commission, Member States), as well as information from intergovernmental human rights organisations;
  • Preparation of briefings and background files for meetings with EU and Member State officials;
  • Assist with background research and in drafting analytical reports, internal notes and external correspondence;
  • Contribute to the development of the EU Fundamental Rights Information System (EFRIS) and updating of FRA’s case-law database on the EU Charter of Fundamental Rights (Charterpedia);
  • Carry out organisational and administrative tasks, such as meeting organisation and minute taking
  1. Data Protection Office:
  • Review of Data Protection documents and templates of upcoming processing operations (data protection notice for data subjects, record of processing activities…);
  • Provide advice about the compliance of processing operations with the applicable data protection regulation;
  • Reply to requests received from data subjects;
  • Adaptation of internal procedures in accordance with the guidelines issued by European Data Protection Supervisor (EDPS);
  • Respond to the questions received from the Agency’s staff and raise awareness through information sessions;
  • Assisting in the handling of the public to access to documents requests as foreseen in Regulation (EC) No 1049/2001 and in accordance with the Agency’s internal procedures.
  1. Director’s Office:
  • Supporting in the preparation and follow-up of the Director’s meetings with the Agency’s external counterparts (government officials, civil society, international partners etc., including the drafting of briefing files, meeting agendas, reports, minutes);
  • Supporting in the preparation and drafting documents for the Director, including background information, policy analysis, speaking points and external correspondence;
  • Supporting the organisation and follow-up of the Director’s external engagements including the preparation of travel files, background information and meeting fiches;
  • Providing organisational support for external meetings and events where appropriate e.g. engagement with Vienna’s Diplomatic Community, meetings of the interinstitutional project team on human rights communication (C-10);
  • Support in preparation and drafting of documents on issues concerning technical assistance and capacity building, including conducting background research, compiling information, contributing to conceptualisation etc.;
  • Drafting items for the Agency’s weekly newsletter on the work of the Director and the staff of the Director’s Office.

Submission of application

How to apply?

Please complete your application in English. Only applications received via the FRA e-recruitment platform will be accepted. It is not possible to submit an application by email.

The deadline for applications is 17/06/2024, 13:00 (CET).

In your application, you must specify which unit and sector you are applying for. You can indicate only one entity. Candidates applying for more than one area will be automatically rejected.

Applications that do not meet the eligibility criteria or that are incorrectly submitted will be excluded as ineligible.

Period of traineeship

The traineeship is offered for a fixed period of 6 months, from 1 October 2024 – 31 March 2025. The trainee will be required to work on a full-time basis at the FRA premises in Vienna.

Please note that no employment of any form can be offered following the end of the traineeship period unless through a recruitment procedure against a vacancy notice published on the FRA website.

To be eligible for a traineeship at FRA, you must meet the following conditions:

  •          Be a national of one of the Member States of the European Union (27), EEA countries (3) or EU candidate countries (Albania, Bosnia and Herzegovina, Moldova, Montenegro, North Macedonia, Serbia, Turkey, and Ukraine) or potential candidate countries (Georgia and Kosovo*);
  •          Have a very good knowledge of English, the working language of FRA (B2);
  •          Have completed university studies (obtained a degree diploma) by one month prior to the start date of the traineeship (i.e. no later than 1 September 2024) and no more than 3 years prior to the closing date for applications.

(N.B. In accordance with the Rules governing the traineeship programme at FRA, candidates of Roma background must have completed either post-secondary education attested by a diploma or have completed secondary education and have obtained at least 2 years of relevant professional experience.)

FRA encourages candidates from all backgrounds to apply to this call and gives the possibility to all candidates to compete on an equal basis.

For detailed information about the eligibility criteria as well as the rights and duties of the trainees, please consult the FAQ and the Rules governing the traineeship programme at FRA. We recommend you read them carefully before submitting your application.

*This designation is without prejudice to positions on status and is in line with UNSCR 1244 and the ICJ Opinion on the Kosovo Declaration of Independence.

Equal opportunities

FRA is an equal opportunities employer and ensures that its selection procedures do not discriminate on any ground such as sex, race, colour, ethnic or social origin, genetic features, religion, or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, gender identity or sexual orientation.

If you are a candidate of Roma background, we encourage you to disclose that information when applying (in the appropriate field of the application form), so that we can take into account the relevant eligibility requirements, as set out in the Traineeship Rules. Please note that you are not obliged to disclose that information if you do not wish to do so.

If you are a candidate with a recognised disability, please note that FRA encourages you to apply and is committed to ensuring that all trainees can take part in the activities of the Agency. We recommend that you read carefully through the Rules governing the traineeship programme at FRA to find all the information on the working conditions for trainees with a disability. We encourage candidates with disabilities to disclose that information when applying (in the appropriate field), so that we can assess your application equally. Please note that you are not obliged to disclose that information if you do not wish to do so.

If you consider yourself to have a physical, mental, intellectual or sensory disability, including any medical conditions that may require special adjustments to the recruitment process (e.g., interview), please indicate any adjustments or arrangements needed to recruitment@fra.europa.eu. If selected, you will also be asked to provide information on the reasonable accommodation needed to your work so that FRA can ensure your equal participation in the traineeship.

Data protection

Personal data shall be processed solely for the purpose of the selection procedure.

Please note that FRA will not return applications to candidates. The personal information FRA requests from applicants will be processed in line with Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data. This applies in particular to the confidentiality and security of such data.

Should the candidate have any query concerning the processing of his/her personal data, he/she shall address them to: recruitment@fra.europa.eu.

For further information with regard to the processing of personal data, please see FRA’s Privacy Statement.

Deadline

The deadline for applications is 17/06/202413:00 (CET)

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